In order to strengthen the response capacity of public services, the Haitian State has adopted the Framework Programme of the State Reform 2007-2012, whose control was assigned to the Office of Management and Human Resources (OMRH), strategic coordinating body with an interministerial vocation established under the Prime Minister.

To this end, the OMRH, in order to allow to draw the financial situation of the state and aware of the inability of some entities to carry out their duties, decided to conduct two training seminars on the Management and Evaluation of State Assets, for the public servants from Ministries, Autonomous Bodies and decentralized technical services.

A first seminar was held from 10 to 14 September 2012 and a second will be held from September 17 to 21 at the Hotel Montana 9:00 am to 5:30 pm These activities are financed by the Interamerican Development Bank (IDB) within the framework of the Project of Support to Human Resources Management in the Public Sector.

These seminars are designed to address before all, to weaknesses identified in the management of assets in the public sector, including :

• The annual list of goods declared by each Ministry does not allow to make an adjustment between the physical reality and the accounting summary. In fact, there is no monitoring of the fixed assets (movable and immovable) ;

• Each ministry has a partial or approximate knowledge of its assets and the state does not have the ability to locate systematically movable and immovable property, funded by the State or by external assistance ;

• The legislation does not permit the centralization of information on the assets in the form of inventories covering all ministries and does not take into account the accounting concerns ;

• The inventory methods are not systematized and it is not to exclude of variations of methods from one ministry to another ;

• The Ministry of Economy and Finance through its expenditure management system has the ability to identify already the property of the State to be immobilized, but other spending agencies do not have access to the same system of asset management used by the Treasury ;

• Materials and equipment received as gifts or funded by donors are not always properly recorded by the Ministries beneficiaries.

These seminars, which are intended primarily, to public officials with responsibilities in the taking of inventory and with accounting skills, will cover topics such as :

• The legal and regulatory framework for the management of state assets ;

• The concept and Assets Management ;

• International Accounting Standards ;

• Systems of internal controls (separation of duties) ;

• Taking inventory ;

• Weaknesses faced by the Ministry in the management of assets.

Following these training sessions, the servants responsible for managing the inventory of state assets in the various institutions should be able to record in the registers of inventory and evaluate rationally and by following the universally prescribed standards, the assets held by the respective governmental entities. They will also be able to ensure a regular transmission and within the legal deadlines, of inventory data usually required by the Superior Court of Auditors and Administrative Disputes (CSCCA), body charged by the Constitution to annually assess the assets of the state.

It should be noted that the various stakeholders in this seminar, will take into account the specificities of each of the institutions they represent, in order to identify all obstacles, constraints or weaknesses that may prevent the prompt implementation of the legal provisions and international standards of accounting.

Following these two training sessions, a manual of management and evaluation of State Assets will be validated, disseminated and an integrated system of computerized management of Fixed Assets will be implemented will be implemented at the level of the entire central administration of the state.

See also :

https://www.haitilibre.com/en/news-6047-haiti-politic-installation-of-the-new-general-coordinator-of-the-omrh.html

https://www.haitilibre.com/en/news-6625-haiti-economy-better-management-of-state-assets.html

HL/ HaitiLibre